NextCrew provides staffing professionals with multiple methods to fill open jobs efficiently. Whether you want to quickly notify a group of workers or carefully select individuals for specialized roles, you can select the best approach for your specific job requirement.


Key Benefits

  • Faster placements: Easily notify nearby, available workers for quick job fills.

  • Custom selection: Handpick staff for specialized or confidential assignments.

  • Flexibility: Adjust job visibility and invitations based on job type and urgency.

  • Efficiency: Save time with automated crew notifications and interest confirmations.

By the Numbers

Staffing teams using automated “My Crew” notifications reduce time-to-fill by up to 40% compared to manual outreach.


Prerequisites

  • Access to Job Management in NextCrew.

  • Active staff profiles with availability data and location details.

  • Correct role permissions to create, edit, or invite staff to jobs.

Permission & Configuration

  • Required Role: Managers or Administrators can publish jobs and select visibility settings (My Crew, Private).

  • To assign permission: Go to Settings > Staff > Roles > Edit > Enable “Job Management”.

  • Configuration Tip: Confirm that location and availability tracking are enabled to maximize the “My Crew” auto-notification feature.

Step-by-Step Instructions

Option 1: Fill Jobs Faster with “My Crew”

  1. Navigate to Jobs > Create or Open Existing Job.

  2. Set the job visibility to My Crew.

  3. NextCrew automatically notifies available staff members near the job location.

  4. Workers show interest directly from their notification.

  5. Review interested candidates and Confirm selected crew.

? Pro Tip: Use “My Crew” for general roles or urgent, short-notice shifts.

Option 2: Fill Specialized Roles with “Private” Jobs

  1. Open the desired job from the Jobs dashboard.

  2. Change the Job Visibility setting to Private.

  3. Click the Invite button within job details.

  4. Select and invite specific staff members to apply.

  5. Review responses and Confirm your chosen team.

Pro Tip: Use “Private” jobs for specialized skills, client-specific requirements, or sensitive projects.

Example/Use Case Scenario

  • High-volume weekend shift: A staffing manager sets the job visibility to My Crew, instantly notifying all available servers within 5 miles. The job fills within minutes.

  • Specialized client request: For a VIP corporate event, visibility is set to Private, and only top-ranked bartenders are invited manually.

Pro Tips & Best Practices

  • Use My Crew for speed, Private for precision.

  • Always verify staff certifications and profiles before confirming for specialized roles.

  • Monitor application responses in real-time for quicker confirmation.

Related Articles

  • Creating a Job in NextCrew – Step-by-step job creation guide.

  • Managing Job Visibility Settings – Understanding Public, Private, and My Crew options.

  • Inviting Staff to Jobs – Best practices for selective job invitations.

  • Confirming and Managing Placements – How to finalize crew for a job.

FAQs

Q: What if no one shows interest in a “My Crew” job?
A: Try switching the job to Public or send direct invitations from the job details page.

Q: Can I use both “My Crew” and “Private” for the same job?
A: No, each job visibility setting must be selected individually, but you can duplicate a job and use different methods.