NextCrew enables staffing managers to create manual timesheets for situations not covered by scheduled shifts, such as adding bonuses or expense reimbursements to crew members’ records. This flexibility ensures accurate payroll and greater control over workforce compensation.



Key Benefits

  • Accurate payroll: Record extra payments (bonuses, expenses) to ensure every crew member is compensated correctly.

  • Bulk entry: Add timesheets for multiple crew members in one action, saving significant time.

  • Custom record keeping: Easily track special cases (parking, overtime, reimbursements) not tied to regular scheduling.


Step-by-Step Instructions

  1. Navigate to Timesheets

    • Go to the Operation menu and click the Timesheet tab.

  • Click “Add Timesheet”

    • In the timesheet view, select “Add Timesheet” to start manual entry.

  • Select Crew Members

    • The flyout panel opens: choose one, several, or all crew members assigned to the job.

  • Enter Details

    • Input time details (start/end times), bonuses, reimbursements, and attach receipts if needed.

  1. Save Timesheets

    • Review entries and click “Save.” Repeat for additional entries as needed.

Pro tip: Use “Clone Attendance” to copy an entry for other members who share the same work details.

Example/Use Case Scenario

  • A job has 10 crew members assigned. After the event, the manager needs to reimburse 5 members for parking. Select those members in the flyout panel, enter “parking reimbursement,” attach receipts, and save—all in a single batch.

  • If a crew member forgot to clock-in, manually add their attendance and update their record before payroll processing.

Pro Tips & Best Practices

  • Always attach supporting documents (e.g., expense receipts) for audit trails.

  • Review timesheets before approval—once approved, entries are locked for editing.

  • Use filters to quickly identify which crew members need manual entries.

FAQ

Q: Can timesheets be edited after approval?
A: No. Once approved by admin, timesheets are locked for further editing.

Q: Can manual timesheets include bonuses or expenses?
A: Yes. Enter reimbursement or bonus amount and attach receipts if applicable.

Q: How do I add timesheets for multiple crew members at once?
A: Use bulk selection in the flyout menu on the “Add Timesheet” screen.


Legal & Compliance

  • Always follow company policy and regulatory standards for bonus and expense approvals.

Legacy Compatibility

  • Manual timesheet entry is fully compatible with legacy platform.