Smart Job Location & Geo‑fence Address Entry

Overview

The job location address is critical because it controls who can see a job, how accurately staff can clock in and out, and how easily crews get directions. When addresses are mistyped, it leads to confusion and frustration for both staffing managers and crew members. 

With the new Smart Location functionality, staffing managers simply start typing an address and select the correct one from a list of validated, standardized options.

The interface also lets you view the job on a map and drag a pin to the exact spot where crew should clock in. This is especially powerful for events at stadiums, campuses, or large venues where people must report to a specific gate or entrance, allowing you to fine‑tune geo‑fencing with precise accuracy.

Navigation

• From the main navigation, go to the Job creation screen and open the Job Location section.

• In the Location field, start typing an address to trigger address lookup and validation.

Visual overview

As the user types an address, the system displays:

• A list of validated address suggestions to review, select, and save.

• A map centered on the selected address with a draggable pin that represents the job site.

Core functionality

• Address entry and validation: The typed address is checked against postal or mapping data to standardize street, city, state, and ZIP for better deliverability and consistency.

• Pin fine‑tuning: Users can drag the map pin to the exact entrance, gate, or door; as the pin moves, the address is automatically updated from the new location.

• Latitude/longitude storage: The system stores the standardized address and precise coordinates (for example, DECIMAL(10,7)) to support accurate routing, distance calculations, and geo‑fencing.

• Show coordinates: A “Show coordinates” link lets users view the latitude and longitude associated with the selected location.

Use cases

1. You have a job at a large facility, but crew members must clock in and out at a specific entrance or checkpoint, not just the facility’s main address.

2. You know the name of a venue (for example, a stadium or arena) and can start typing it; the system suggests the correct place, similar to the mapping tools you already use.

Additional notes

This functionality reduces common issues such as crews arriving at the wrong side of a property or at an imprecise street location. Storing coordinates also opens the door to radius‑based geofences for time‑tracking, arrival detection, and other future location‑aware features.

FAQ

1. What happens if the typed address is slightly wrong?
Validation cleans and normalizes common issues (misspellings, missing unit, incorrect ZIP), so the stored address still follows postal standards.

2. What if the map pin and address do not match?
The pin location is the source of truth for geo‑fencing. When the pin is moved, the system updates the address based on the new coordinates.

3. Do we really need latitude and longitude?
Yes. Coordinates enable precise geofences, accurate distance calculations, and better integration with mapping services than text‑only addresses.

4. Can users override the location? 

Yes. Users with the right permissions can override the location by typing a new address, choosing a different validated suggestion, or dragging the map pin to a new spot, which updates both the saved address and coordinates. 

5. Will addresses be validated when job data is imported through data exchange?
No. Address validation is only performed within the Smart Location interface, not during imports.