The NextCrew Kiosk Time Clock lets companies use any internet-enabled device—like tablets or computers—as a secure, approved clock-in/out station for crew members, streamlining workforce management for both clients and staffing teams.
Key Benefits
Eliminates third-party hardware costs by using existing devices.
Prevents duplicate data entry, automatically syncing clock-ins/outs to timesheets and payroll.
Real-time timesheet visibility for clients, including optional photo capture at clock-in/out for compliance.
Increases transparency for clients by limiting access to approved devices/IPs.
By the Numbers
0 additional devices needed: Use any web-enabled tablet or computer.
100% real-time data sync: Clock-ins/outs instantly update staff timesheets.
Up to 100% reduction in manual timesheet data entry for Kiosk users (estimate).
Prerequisites
Access to NextCrew 2.0 with CRM and Client management permissions.
A web-enabled device at the client site (tablet or computer).
The client’s current static IP address.
Permission & Configuration
| Requirement | Action/Location |
|---|---|
| Required Role | Manager/Administrator (for CRM edits) |
| Assign Permission | Settings > Staff > Roles > Edit > Enable “Client Configuration” |
| IP White-Listing | CRM > Clients > Configuration Tab > White-list of IPs for Time Clock |
Checklist:
Confirm Manager/Admin access in NextCrew 2.0.
Assign correct permissions to team.
Ensure the client’s location has a stable, public IP.
Step-by-Step Instructions
Provide Hardware: Set up a tablet or computer at the client’s site (iOS or Android, or any computer with browser).
Get IP Address: On the device, navigate to
{companyname}.nextcrew.com/app/time-clockto display the IP address.Open Client Record: In NextCrew 2.0, go to CRM > Clients and select the relevant client.
Client Configuration Tab: Click into the Configuration tab for that client.
White-list the IP: Scroll to the “White-list of IPs for Time Clock” section and click Add.
Enter IP Address: Enter, copy, or paste the client device’s IP and confirm by clicking Add.
Test Access: Go to
http://<companyname>.nextcrew.com/time-clockon the kiosk device to verify functionality.Optional – Enable Photo Capture: Adjust settings in the Kiosk module to require a worker photo at clock-in/out if needed.
Example/Use Case Scenario
A staffing firm sets up a secure iPad kiosk at a warehouse client. The iPad IP is whitelisted; workers can only clock in/out when physically present, and each clock event is captured with a photo for audit purposes.
Pro Tips & Best Practices
Always re-verify the client’s IP if internet equipment changes or the crew can’t see jobs.
Use a device stand and secure browser lock-down to restrict usage to only the NextCrew Kiosk page.
Regularly audit access logs for compliance and review photo records for timesheet approval.
Related Articles
NextCrew Knowledge Base: Setting Up Kiosk Time Clock in 2.0 — Step-by-step setup and troubleshooting.
NextCrew Support: Troubleshooting Time Clock Issues — FAQs, error fixes, and connectivity tips.
NextCrew Blog: Innovate On-Demand Staffing — Overview of modern clock-in/out tech for staffing teams.
FAQ
Q1: Crew can’t see jobs on the kiosk?
A: Ensure the IP address is correct and hasn’t changed, and check device’s internet access.
Q2: Can multiple IPs be whitelisted?
A: Yes, add as many as needed for each physical location with a kiosk.
Q3: Does the kiosk work on any browser?
A: Yes, as long as the device has internet and is using an approved IP.
Q4: Can this be combined with crew members mobile app?
Yes, Kiosk is another way to clock-in and out and this can work in conjunction with some crew members using mobile app to clock-in
Legal & Compliance
Ensure clients’ photo capture and time/location tracking comply with regional privacy and labor regulations.
Legacy Compatibility
Kiosk is fully compatible with legacy platform
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