Setting Up Kiosk Time Clock in 2.0

The NextCrew Kiosk Time Clock lets companies use any internet-enabled device—like tablets or computers—as a secure, approved clock-in/out station for crew members, streamlining workforce management for both clients and staffing teams.

Key Benefits

• Eliminates third-party hardware costs by using existing devices.

• Prevents duplicate data entry, automatically syncing clock-ins/outs to timesheets and payroll.

• Real-time timesheet visibility for clients, including optional photo capture at clock-in/out for compliance.

• Increases transparency for clients by limiting access to approved devices/IPs.

By the Numbers

• 0 additional devices needed: Use any web-enabled tablet or computer.

• 100% real-time data sync: Clock-ins/outs instantly update staff timesheets.

• Up to 100% reduction in manual timesheet data entry for Kiosk users (estimate).

Prerequisites

• Access to NextCrew 2.0 with CRM and Client management permissions.

• A web-enabled device at the client site (tablet or computer).

• The client’s current static IP address.

• Internet access at the client location.

Permission & Configuration

Checklist:

•  Confirm Manager/Admin access in NextCrew 2.0.

•  Assign correct permissions to team.

•  Ensure the client’s location has a stable, public IP.

Step-by-Step Instructions

1. Provide Hardware: Set up a tablet or computer at the client’s site (iOS or Android, or any computer with browser).

• Get IP Address: On the device, navigate to {companyname}.nextcrew.com/app/time-clock to display the IP address.

• Open Client Record: In NextCrew 2.0, go to CRM > Clients and select the relevant client.

• Client Configuration Tab: Click into the Configuration tab for that client.

• White-list the IP: Scroll to the “White-list of IPs for Time Clock” section and click Add.

• Enter IP Address: Enter, copy, or paste the client device’s IP and confirm by clicking Add.

• Test Access: Go to http://<companyname>.nextcrew.com/time-clock on the kiosk device to verify functionality.

• Optional – Enable Photo Capture: Adjust settings in the Kiosk module to require a worker photo at clock-in/out if needed.

Example/Use Case Scenario

• A staffing firm sets up a secure iPad kiosk at a warehouse client. The iPad IP is whitelisted; workers can only clock in/out when physically present, and each clock event is captured with a photo for audit purposes.

Pro Tips & Best Practices

• Always re-verify the client’s IP if internet equipment changes or the crew can’t see jobs.

• Use a device stand and secure browser lock-down to restrict usage to only the NextCrew Kiosk page.

• Regularly audit access logs for compliance and review photo records for timesheet approval.

Related Articles

• NextCrew Knowledge Base: Setting Up Kiosk Time Clock in 2.0 — Step-by-step setup and troubleshooting.

• NextCrew Support: Troubleshooting Time Clock Issues — FAQs, error fixes, and connectivity tips.

• NextCrew Blog: Innovate On-Demand Staffing — Overview of modern clock-in/out tech for staffing teams.

FAQ

Q1: Crew can’t see jobs on the kiosk?
A: Ensure the IP address is correct and hasn’t changed, and check device’s internet access.

Q2: Can multiple IPs be whitelisted?
A: Yes, add as many as needed for each physical location with a kiosk.

Q3: Does the kiosk work on any browser?
A: Yes, as long as the device has internet and is using an approved IP.

Q4: Can this be combined with crew members mobile app?

Yes, Kiosk is another way to clock-in and out and this can work in conjunction with some crew members using mobile app to clock-in

Legal & Compliance

• Ensure clients’ photo capture and time/location tracking comply with regional privacy and labor regulations.

Legacy Compatibility

• Kiosk is fully compatible with legacy platform

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