Your agency already uses tools for texting, background checks and payroll. NextCrew connects them, so your team works in one place and nobody types the same details twice.
Summary
NextCrew connects to other software in three ways. App Marketplace apps, in Settings › App Marketplace, let you use a partner's service from inside NextCrew. Exports send your hours to your payroll company and your invoices to QuickBooks as files you import. The API and webhooks connect anything else. Some partners charge for their service, so there may be a cost. What goes wrong: adding an app before you have the partner account and the details it asks for.
Set it up once
- Go to Settings › App Marketplace and open Find Apps.
- Add the apps for services you already use. Start with texting. See Turn On Text Messaging with Twilio.
- On My Apps, click Configure and enter the details from your partner account.
- Find your payroll company's export in Reports, and run it each pay period.
- For anything else, create an API key on your Profile and give it to your developer.
That's your tools connected. Read on for what each kind of connection does.
On this page
Where it saves time
| Without NextCrew | In NextCrew |
|---|---|
| Logging in to each partner's website | Use the partner's service from inside NextCrew. |
| Copying a Crew Member's details into another system | The details are sent from their NextCrew record. |
| Results arriving by email | Results come back to the Crew Member's record. |
| Retyping hours into your payroll system | Run your payroll company's export and import the file. |
| Retyping invoices into your books | Run the QuickBooks export and import the file. |
| Exporting data by hand for other software | The API and webhooks move it for you. |
Apps in the App Marketplace
| App | What it's for |
|---|---|
| Twilio | Text messages to Crew from your own number. See Turn On Text Messaging with Twilio. |
| Checkr | Background checks from the Crew Member's record. See Run Background Checks, Compliance Tests and E-Verify. |
| E-Verify | Employment eligibility checks. |
| UNA Health | Compliance testing. |
| Nursys | Look up and monitor nurse licenses. |
| Everee | Pay hourly workers. |
| JobTarget | Advertise jobs on job sites. |
| Spark Hire | Video interviews. |
| Okta SSO | Your office team signs in with Okta. See Sign In with Okta (SSO). |
New partners are added over time. Check Find Apps for the current list, and see App Marketplace: Start Here.
Payroll and accounting exports
Each payroll company has its own export, in the format it expects. Run it in Reports for the pay period, download the file and import it. NextCrew marks the exported timesheets Paid. See Export Payroll to Your Payroll Company.
Invoices go to QuickBooks the same way: run the QuickBooks Invoice Detail Export, then import the file. It's a file you import, not a live connection. See Export Invoices to QuickBooks.
The API, for everything else
The NextCrew API lets other software read and update your data: Crew Members, clients, orders, jobs, offers, timesheets, reports and lookup tables. Webhooks tell your other software the moment something changes.
Create a key on your Profile, on the API Keys tab, and give it to your developer with a link to api.nextcrew.app. See Connect Other Software with the NextCrew API.
⚠️ Watch out
Never send an API key by email or chat. Anyone with it can reach your data.
Questions people ask
Do apps cost extra?
Some partners charge for their service, so there may be a cost. Check with the partner.
Do I need an account with the partner?
For most apps, yes. Set it up first, then add the app.
Is QuickBooks a live connection?
No. It's a file you export from NextCrew and import into QuickBooks.
Can we connect software that isn't listed?
Yes. Your developer can connect it with the NextCrew API.
Other ways people ask this
- What does NextCrew integrate with?
- Does NextCrew connect to our payroll?
- Can NextCrew connect to QuickBooks?
- Does NextCrew have an API?
- How do I connect Checkr?
- What is the App Marketplace?
Related guides
- How NextCrew Works: The Big Picture — how everything fits together
- App Marketplace: Start Here — adding and configuring apps
- Connect Other Software with the NextCrew API — API keys and webhooks
- Export Payroll to Your Payroll Company — payroll exports
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