Your invoices live in NextCrew, your books in QuickBooks. An export moves them across without anyone retyping a line.
Summary
Run the QuickBooks Invoice Detail Export report in Reports for your date range, download the file, and import it into QuickBooks. It's a file you import, not a live connection. What goes wrong: exporting before every invoice for the period is created, then importing twice to catch up.
How to do it
- Create and check all the invoices for the period first.
- Go to Reports and search for QuickBooks Invoice Detail Export.
- Set the date range and run it.
- Download the file.
- Import it into QuickBooks.
That's your invoices in your books. Read on for what to check.
Why export instead of retyping
| Without NextCrew | In NextCrew |
|---|---|
| Retyping every invoice into your books | Export them all in one file. |
| Typos between what you billed and what you recorded | The file comes from the invoices themselves. |
Tips
- Export once per period, after all its invoices are created.
- Use the same date range you invoiced on.
- Other accounting systems: export the invoice data and use that system's own import.
It's a file you import, not a live connection. Changes made later in NextCrew need exporting again, or updating in QuickBooks by hand.
Questions people ask
Does NextCrew sync with QuickBooks?
No. You export a file and import it into QuickBooks.
Other ways people ask this
- How do I get invoices into QuickBooks?
- QuickBooks integration
- How do I export invoices?
- Can NextCrew connect to QuickBooks?
Related guides
- Send Invoices and Record Payments — before you export
- Invoice Clients and Get Paid: Start Here — the whole flow
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