Overview
The Locations code table in NextCrew allows companies to centrally manage office locations and venues for efficient assignment of clients, orders, and crew members. Location-based permission controls ensure administrators can view data only for assigned locations, enforcing operational boundaries and data privacy.
Area
Access Locations within NextCrew:
Settings > Company Profile > Locations
Administrator permissions for locations are managed under:
Settings > User or Role Management > Location Permissions
Navigation
Go to Settings.
Select Company Profile, then Locations to manage office locations and venues.
To configure admin boundaries, visit User/Role Management and edit location permissions for each administrator.
Centralized location data for assignments and workflow consistency.
Flexibility to assign crew members to orders at different locations with appropriate permissions.
Permission boundaries: Admins can be restricted to viewing data for one, multiple, or all locations, improving security and organizational structure.
Venues reduce duplication when clients operate at a single event space.
Field Reference
Type: Office location or Venue
Country, Address 1, Address 2, Zipcode, City, State: Geo-identifiers
Phone, Email, Website: Contact details
Contact First Name, Last Name: Main contact person
Description: Notes or info about the location
Primary (Yes/No): Marks the main company location
Screen References
Locations List Screen: Shows all current locations, accessible for adding/editing
Add/Edit Location Screen: Enter complete location, venue, or office details
User Profile/Edit Permission Screen: Assign location-specific data access for administrators
Permission Management Screen: Boundary configuration
Pro Tip
Leverage the global Venue feature to avoid duplicating locations for clients staffing events at the same place—assign the venue directly to orders.
Periodically review administrator permissions to maintain data privacy and proper boundaries as teams and organizational needs change.
FAQ
Q: Can a crew member belong to more than one office location?
A: No; crew members can only be associated with a single office location.
Q: Can a crew member work at a different location than their assigned office?
A: Yes, provided they have the necessary permissions.
Q: Can admins see data from multiple or all locations?
A: Yes; permissions can be tailored per admin, ranging from a single location to multiple or all locations.
Q: What distinguishes office locations from venues?
A: Office locations are branches of your company, while venues are shared spaces used by clients, streamlining event staffing.
Permission & Configuration
Only users with configuration rights can set location boundaries for administrator access.
Update or assign locations in the admin management area.
Marking a location as Primary focuses operations and reporting.
Document changes to permissions for compliance audits.
See Also
User Role & Access Management
Venue Setup and Usage
Data Security Practices in Multi-Location Environments