This integration enables staffing managers to securely access the platform using Okta Single Sign-On (SSO). The process involves activating Okta through the App Marketplace and configuring SAML 2.0 for secure authentication and streamlined management.

Purpose

The primary purpose is to provide secure access for staffing managers via Okta SSO, ensuring user authentication and streamlined session management with enterprise-level security.

Navigation

  • Enable Okta Integration from the App Marketplace  Settings->App Marketplace->Okta

  • Follow guided steps to launch the SAML 2.0 app integration process within Okta.

Activation in Okta

Step 1: General Settings

  • Sign in to the your Okta Admin Console (outside of NextCrew)

  • Navigate to 'Applications' > 'Create App Integration'.

  • Choose 'SAML 2.0' as the sign-in method.

  • Fill in:

    • App Name (any custom identifier)

    • Optional: App Logo

    • App Visibility: Leave unchecked (false)

  • Click Next to proceed.

Step 2: Configure SAML

  • Set Single sign-on URL:
    https://{your company}.nextcrew.app/sso/okta

  • Set Audience URI (SP Entity ID):
    https://{your company}.    .nextcrew.app

  • Leave Default RelayState blank.

  • Name ID format: EmailAddress

  • Application username: Okta username

  • Update application username on: Create and update

  • Attribute Statements:

    • FirstName: user.firstName

    • LastName: user.lastName

    • Tenant: 1231

  • Leave group attributes blank.

  • Click Next to proceed.

Step 3: Feedback

  • App Type: Checkbox set to true.

  • Click Finish to complete application creation.

Final Configuration in NextCrew

  • Add the App Embed Link to your application as per instructions provided after setup in Okta admin Console.




Once Okta integration is activated in NextCrew, please see Okta option on the login screen.


Summary

This integration simplifies user authentication for staffing managers, leveraging Okta SSO via SAML 2.0, and ensures that all logins are secure and managed centrally. The activation and setup process is guided within both the App Marketplace and Okta Admin Console, requiring only basic information and straightforward attribute configuration.

FAQ

Q: Who should use this integration?
A: Staffing managers and admins responsible for secure access management.

Q: Is a specific format required for attribute statements?
A: Yes. “FirstName”, “LastName”, and “Tenant” should follow the format described above.

Q: What do I do if I need to update usernames?
A: Set 'Update application username on' to Create and update.

Q: Can I enable group attributes?
A: Leave group attributes blank unless specifically needed for your workflow.

Legacy Compatibility

The Okta SAML 2.0 integration is available only in NextCrew 2.0