Overview
A Holiday Schedule Code Table tracks holidays, pay and bill markups, and paycodes by date, location, and now by client override. This system automates pay and invoice calculations for employees and contractors, using granular rules to ensure compliance and accuracy across company, state/country, and client needs.
Area
Global: Settings → Company Profile → Holiday Schedule
Client-specific: Client Profile → Holiday Schedule for overrides.
Navigation
Go to Settings → Company Profile → Holiday Schedule to manage company-wide holidays
To set up or override for a specific client, navigate to Client Profile → Holiday Schedule
Enter or import holidays with the following fields:
Benefit
Automatic pay and billing calculation for holidays per contract/location.
Client-level override: Agencies can respect each client’s holiday calendar and pay rules, so assigned staff receive correct rates and invoices reflect correct markup.
Improves compliance, reduces manual payroll edits, and streamlines administration for complex seat deployments.
Field Reference
| Column | Description |
|---|---|
| Start / End | Date/time range of the holiday |
| Name | Holiday name (e.g., Labor Day, Diwali) |
| Country / State | Location for legal compliance |
| Pay Markup | Premium pay rate (default 1.5x) |
| Bill Markup | Premium billing rate |
| Paycode | Code for payroll/timesheet automation |
| Client | (If applicable) client override applied |
Screen References
Tables viewable and editable in Company Profile and Client Profile.
System prioritizes the client holiday schedule for staff assigned to that client; otherwise, global/company rules apply.
Interface supports filters by year, location, client, and status.
Pro Tip
Always sync client holiday schedules before contract renewals. Use audit logs to track overrides and changes by client and regularly confirm bill/pay markups match client agreements and market requirements.
FAQ
Q: Can a client holiday override company holidays?
Yes, once a client schedule is set, those holidays and paycodes are used for assigned staff—even if they differ from company defaults.
Q: What if no client override is entered?
The global/company holiday schedule applies, so payroll and billing use standard settings.
Q: Can unique markup rates be set per client holiday?
Yes, configure pay/bill markup by holiday at both the global and client level.
Q: How do shifts/accounts choose which calendar to use?
Each assignment links staff to a client, and the scheduling engine applies the prioritized rules: client calendar overrides company calendar for those shifts.
Permission & Configuration
Access is restricted to administrators for global/company tables, and client account managers or admins for client-specific overrides. Only authorized users should update paycodes and markups to prevent errors.
See Also
Payroll Automation Guide
Timesheet and Billing Integration
Client Contract Reference
Override Hierarchy and Audit Logging