Working out overtime by hand across states is where payroll goes wrong. NextCrew does the arithmetic, so your team only checks the exceptions.
Summary
For employees, NextCrew works out overtime automatically, using the rules of the job's work state. There's nothing to set up. Contractors don't get overtime worked out for them. Each timesheet's pay code decides how its hours are paid, such as regular, holiday or reimbursement. When you need to, the Override section on a timesheet lets you set regular, overtime and double-time hours by hand. What goes wrong: the wrong tax classification on a Crew Member, which changes whether overtime is worked out at all.
How to do it
- Open a timesheet from Operation › Timesheet.
- Check the Pay Code and the Tax Classification.
- Check the regular, overtime and double-time hours in Override.
- Change them by hand only when you need to, add a note saying why, and click Update.
That's overtime checked, with the exceptions explained. Read on for how it's worked out.
How overtime is worked out
| Case | What NextCrew does |
|---|---|
| Employees | Works out overtime from the rules of the job's work state. In most states that means hours over 40 in a week. |
| California | Also works out daily overtime, daily double time and the seventh-day rules. |
| Hawaii | Also works out daily overtime. |
| Contractors | Doesn't work out overtime. Handle any extra pay under your own policy. |
| Remote jobs with no work state | Uses the Crew Member's primary work state. |
Whether someone is an employee or a contractor is set on their Payroll tab. See Pay Setup: Employee, Contractor and Payroll Details.
⚠️ Watch out
NextCrew does the calculation. Whether your pay practices meet the law is your call. Check with whoever advises you on wage and hour rules.
Override the hours
The Override section on a timesheet shows regular, overtime and double-time hours, for pay and for bill, separately. Change them only for a real exception, and add a note saying why, so anyone who looks later understands.
Pay codes
The pay code on a timesheet decides how its hours are paid. Pay codes are set up in Settings › Code Tables › Pay Codes, such as REG for regular pay, OT, Holiday, Reimbursement and Bonus.
| Setting on a pay code | What it does |
|---|---|
| Primary | Picked automatically on new jobs. |
| Apply Overtime Calculations | Ticked by default. Untick it for pay that shouldn't count toward overtime, such as reimbursements. |
| Taxable | A label for your records. |
| Skip in Refresh Rates | Keeps a rate you entered by hand when rates are refreshed. |
Holiday hours
Holiday pay follows your holiday schedule. See Set Up Your Holiday Schedule.
Questions people ask
Do I have to set up overtime rules?
No. NextCrew uses the rules of the job's work state.
Why doesn't this person get overtime?
Check their Tax Classification. Contractors don't get overtime worked out for them.
Should a reimbursement count toward overtime?
Usually not. Use a pay code with Apply Overtime Calculations unticked.
Other ways people ask this
- How is overtime calculated in NextCrew?
- Does NextCrew handle California overtime?
- Does NextCrew handle Hawaii overtime?
- How do I change overtime hours on a timesheet?
- What are pay codes?
- Why is overtime missing?
Related guides
- Prevent and Manage Overtime — spotting overtime before you book
- Pay Setup: Employee, Contractor and Payroll Details — tax classification
- Anatomy of a Timesheet — every field on a timesheet
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