NextCrew provides several streamlined methods to add candidates (crew members) into your staffing platform, supporting a robust, ongoing candidate pipeline whether candidates connect online, by referral, or through agency outreach.
Key Benefits
Maintain a continuous talent pipeline, reducing time-to-fill.
Enable multiple entry points for candidate registration.
Scale sourcing efforts with bulk import and automation options.
Simplify candidate data entry with resume parsing.
By the Numbers
Add up to 500 candidates at once via Data Import.
Average time to manually add a candidate: less than 2 minutes (with resume parsing).
Prerequisites
(For job board): Job Board module enabled.
(For CrewPilot/Resume Parsing): CrewPilot subscription activated.
Permission & Configuration
| Feature | Who Can Use | How to Enable/Configure |
|---|---|---|
| Open Landing Page Sign-up | Anyone (if enabled) | Admin Console > Settings > Site Configuration ->Recruitment ->Hide Signup Button on Home Page |
| Job Board Application | Anyone (if enabled) | Admin Console > Settings > Site Configuration ->Company->Show Job Board Button on Login Page |
| Invite by Email | Recruiters/Administrators | |
| Manual Add/Resume Parsing | Recruiters/Administrators | For AI parsing activate NextCrew CrewPilot from App Marketplace |
| Data Import | Recruiters/Administrators | Menu > Data Exchange> Crew Import |
Step-by-Step Instructions
1. Landing Page Registration
Share your agency's candidate registration URL (Landing Page) via your website or campaigns.
Candidates complete the registration form and submit.
2. Candidate Job Board Application
Ensure the Job Board is activated.
Candidates browse open jobs, click Apply, and complete the application.
Job Board applications automatically create candidate profiles as associates candidates to the job they have applied for
3. Invitation by Email
Go to HR->Crew Members > “Send Invitation.” vertical ellipses are located on the top right
Enter the candidate’s email(s).
(Optional) Add a personalized message.
Send invitation – candidates receive a registration link.
4. Manual Add (with Resume Parsing)
Navigate to HR->Crew Members > +Add
Enter candidate details manually or drag-and-drop a resume if CrewPilot is enabled.
Review and save the pre-filled information.
5. Data Import (Bulk Upload)
Prepare your candidate data in the provided import template (CSV/Excel).
Go to Menu > Data Import > Candidates.
Upload the file (up to 500 candidates per import).
Review and confirm import to finalize.
Example/Use Case Scenario
After a job fair, upload 200 candidate resumes in bulk using Data Import.
Invite walk-in applicants by email to complete onboarding at their convenience.
Referral candidates receive personalized invitations for tracking referral sources.
Pro Tips & Best Practices
Regularly update your landing page and job board to reflect open roles.
Use resume parsing for faster profile creation.
Maintain data accuracy by validating candidate emails and required fields.
FAQ
Q1: What if a candidate applies twice (e.g., via landing page and recruiter)?
A: The system will not allows candidates to register if email or phone number already exists
Legacy Compatibility
All candidate addition methods are supported for users transitioning from previous NextCrew versions.