NextCrew

A staggering 50% of candidates do not complete onboarding due to inefficient processes—a critical issue for staffing agencies, where incomplete onboarding can even result in legal penalties. NextCrew solves this by offering an intuitive, mobile-friendly onboarding experience designed specifically for staffing agencies, ensuring candidates complete every step and reducing compliance risks

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Key Functions of NextCrew Onboarding

• Mobile-Friendly Onboarding

  • Candidates can complete all onboarding steps, including e-signatures, directly from their smartphones or tablets, removing barriers for those without desktop access

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• Integration with Background Check Companies

  • NextCrew seamlessly integrates with providers like Checkr, automating background checks and keeping everything in one workflow

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Use Cases & Step-by-Step Instructions

1. Sending Onboarding Documents

• Automatically assign and send onboarding documents based on candidate profile (e.g., skill, region, job type) using workflow-driven automation

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• Documents are pre-filled with available candidate data, reducing manual entry and speeding up completion

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• Candidates receive documents via email or SMS, with links to complete and e-sign on any device

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2. Tracking All Open E-Docs

• Monitor the status of every onboarding document in real time from the NextCrew dashboard

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• Easily see which candidates have outstanding forms and send reminders to prompt completion

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• Use privacy settings to control who within your agency can view or manage specific documents

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3. Requesting Changes in Onboarding Packages

• Adjust onboarding document packages to match specific job roles, regions, or compliance requirements directly within the admin interface

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• Update packages as regulations or agency policies change, ensuring ongoing compliance without manual rework

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• Instantly deploy updated packages to new candidates, with automated version control

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4. Building Custom Form Packages

• Use NextCrew’s customizable form builder to create onboarding packages tailored to your agency’s needs

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• Combine standard forms (e.g., tax, I-9, direct deposit) with agency-specific documents (e.g., safety policies, NDAs)

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• Save form packages for reuse, streamlining future onboarding for similar roles or clients

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Benefits for Staffing Agencies

• Higher Completion Rates: Mobile access and automation remove friction, encouraging more candidates to finish onboarding

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• Reduced Legal Risk: Ensures all required documents are completed and stored, supporting compliance and audit-readiness

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• Time Savings: Automated workflows and pre-filled forms free up staff to focus on higher-value tasks

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• Better Candidate Experience: A seamless, digital process makes new hires feel welcomed and valued from day one

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Summary Table: Key Onboarding Features

By leveraging NextCrew’s onboarding tools, staffing agencies can dramatically reduce drop-off rates, ensure legal compliance, and provide a modern, efficient experience for every candidate

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