Overview
Workers Comp Codes are used to assign the proper workers’ compensation classification for employees and jobs. In staffing agencies, tracking these codes ensures compliance, accurate insurance reporting, and proper risk management. The Workers Comp module allows agencies to streamline this process by setting codes at the client, order, and job levels.
Area
- Module: Workers Comp Codes
- Applicable Levels: Client, Order, Job
- Module Availability: Optional, based on permissions
Navigation
- Go to the Workers Comp Codes setup area.
- Define codes with an IDCode and Description.
- Assign workers comp settings at the client level (default).
- When creating an order for a client, the selected code will auto-populate.
- Orders automatically apply the code to jobs, but it can be adjusted if needed.
Benefit
- Ensures accurate workers’ compensation reporting and billing.
- Reduces errors by automatically defaulting codes from client to order to job.
- Allows staffing agencies to properly classify workers based on risk level.
- Saves time by reducing repetitive manual data entry.
- Provides flexibility to override defaults when job-specific needs arise.
Field Reference
- ID: A unique identifier for the workers comp code.
- Code : A unique short code for the worker comp
- Description: Explanation of the code, often related to job duties or risk category.
Screen References
- Client Profile Screen: Assign a default workers comp code at the client level.
- Order Creation Screen: Default workers comp code auto-populates but can be changed.
- Job Entry Screen: Inherits from the order but remains editable for job-specific needs.
Pro Tip
If you often staff jobs with varying risk levels under the same client, set a general workers comp code at the client level but adjust accordingly at the job level to maintain accuracy for insurance audits.
FAQ
Q: Is the Workers Comp module required?
A: No, it is optional, but once enabled, workers comp codes must be assigned at the order level.
Q: Can I change the Workers Comp code after creating an order?
A: Yes, you can change it at both the order level and job level.
Q: What happens if I don’t assign a code at the client level?
A: You will still be required to assign a code at the order level once the module is enabled.
Q: Why does the system auto-fill codes?
A: To save data entry time and maintain consistency, but you can always override the defaults.
Permissions & Configuration
- The Workers Comp Codes module must be enabled through permissions.
- Once turned on, code assignment at the order level becomes required.
- Client-level defaults simplify order and job setup but allow manual edits.