Paycodes help categorize and manage payroll items linked to timesheets and job records. These Paycodes can have various pay rates configured in the system, which are applied automatically when you select a paycode within job or timesheet records.
Navigating to Paycode Management
Go to the Settings menu.
Select Code Tables.
Choose Paycodes from the list.
How to Add/Edit Records
1. Click on Add Record
2. Fill out details
3. Click on Add
Managing Paycodes in NextCrew 2.0
Fields to Specify
Primary
Select this checkbox to mark the Paycode as the default.
Typically, REG (regular hours) is set as the primary Paycode.
This default Paycode will be automatically suggested when creating new records unless another is selected.
Apply Overtime Calculations
When checked, the system will apply overtime (OT) rules to this Paycode.
When unchecked, no OT calculations are applied.
This is useful for Paycodes like Bonus or Mileage where overtime does not apply.
Taxable (Application)
By default, this checkbox is checked, meaning the pay under this Paycode is taxable.
Uncheck if the Paycode’s earnings are non-taxable (e.g., certain bonuses or mileage reimbursements).
This setting controls whether taxes are automatically deducted for earnings under this Paycode.
4. Associated Records
Indicates number of records associated with this paycode
Pro-Tip: The system will not allow you to delete a Paycode record if there are records associated with it.